Finance and Grant Manager

Position Description

Under the direction of the Program and Strategic Initiatives Director, the Finance and Grant Manager is responsible for all financial matters and activities (with external financial and grant consultants) and developing and executing fundraising strategies to support our mission. This position is the financial liaison and overseer of all finance operations and grant activities for the organization.

Reports to: Program and Strategic Initiative Director

Status: Full-time

Location: 540 Suismon St., Pittsburgh PA 15212.

Essential Duties and Responsibilities

• Assess and evaluate financial performance of the organization regarding long-term operational goals, budgets, and forecasts.
• Evaluate individual programs from a financial perspective, making recommendations regarding sustainability.
• Review and ensure application of appropriate internal controls, SOX compliance, and financial procedures.
• Ensure timeliness and accuracy of financial and management reporting data for all funders, foundations, and the Board of Directors.
• Oversee the preparation and communication of monthly and annual financial statements.
• Review all month-end closing activities, including general ledger accounts, balance sheet accounts, and overhead cost allocation.
• Serve as a key point of contact for external auditors. Manage preparation and support of all external audits.
• Manage the cash flow planning process and ensure fund availability.
• Review and analyze monthly financial results and provide recommendations.
• Manage and support the grants requirement and implementation for the organization
• Manage donor relationships using DonorView CRM.
• Develope a systematic process for regular communication with donors through various channels, including mailings, newsletters, and emails, to enhance donor engagement and support.
• Identify and develop strategies to optimize the grants administration process
• Perform relevant research to identify available grant opportunities and evaluate the results
• Research for effective and authentic funding opportunities
• Determine if the grants are implemented according to the operational and financial needs of the organization
• Keep the relevant staff informed about upcoming deadlines and deliverables
• Oversee the job of invoicing, accounting, reporting, and other administrative functions to ensure successful execution of grant process
• Prepare financial or budget plans and allocation along with the planning and finance department in accordance with each requirement
• Analyze the budget trends and make recommendations for cost control and reduction for various grants
• Provide detailed reports to the Executive Director and funders with respect to the organization’s progress
• Monitor paperwork and other related documents connected with grant-funded programs
• Maintain records of all payments and receivables and prepare monthly records for all grant-related activities
• Provide training to the new staff on grants management and reporting requirements.

Compliance

• Comply with the Foundation of HOPE’s personnel policies, standards, and procedures
• Personally exemplify the values and the mission of HOPE
• Agree to sign a confidentiality agreement regarding all aspects of client, staff, and HOPE information
• Maintain professionalism in communication, personal interactions, and attire

Knowledge, Skills, and Abilities

• Strong analytical skills and depth of knowledge in accounting principles and practices
• Proficiency in QuickBooks Online and MS Office; knowledge of DonorView preferred
• Considerable experience with nonprofit budget preparation and administration
• Considerable knowledge of strategic financial planning and implementation
• Considerable knowledge and experience with financial reporting and auditing
• Strong leadership and interpersonal skills, with the ability to multi-task 
• Knowledge of development best practices, foundations of individual giving, and the fundraising cycle
• Awareness of common fundraising techniques, tools, and procedures
• Exceptional written and oral communication skills

Qualifications

• Bachelor’s Degree from an accredited college or university with a major in Finance, Business, or closely related field, or demonstrated equivalency
• At least 3 to 5 years of proven experience in a financial and grant management role, preferably within a nonprofit organization
• Ability to communicate effectively, both orally and in writing
• Knowledge of general office procedures such as filing and typing
• Ability to prioritize and handle multiple tasks at the same time
• An absolute commitment to protecting the confidentiality of employees and agency information handled daily

We at Foundation of HOPE believe that diversity is key to a successful business. We are committed to building a team that is inclusive of people of all races, religions, national origins, genders, and ages. If you are passionate about making a difference and have experience in fundraising, we want to hear from you!

Foundation of HOPE is an Equal Opportunity Employer. Our policy is clear: there shall be no discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage/civil partnership, pregnancy/maternity, or sexual orientation.

We are an inclusive organization and actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone.